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Post 16 Phase Transfer process for young people with EHC Plans


Post 16 key dates and phase transfer time line for young people with EHC Plans

There are different stages to the process and your involvement in Post 16 transfer between stages of your education if you have an EHC Plan.

If at any time things are not progressing as expected, or you need further information contact one of these people:

  • The Special Educational Needs Coordinator (SENCo) in your current school or college
  • Hackney SENDIAGS
  • Email the EHC Plan Coordinator named in Section K of your plan

If you cannot find their name in your EHC Plan contact SEND Business Support who can give you their contact details or ask your EHC Plan Coordinator to contact you.

This is a printable information resource about the Post 16 Phase Transfer for young people with EHC Plans (PDF 124KB) which you can put up at home to remind you of the important dates. 

Summer Term of Year 10 - June to July

Actions for schools 

Hackney Education writes to schools and settings to remind them of the Annual Review process and timescales for their current Year 10 pupils entering Year 11 in the September of the next academic year.

Schools and settings agree a date for the young person’s Annual Review meeting to discuss and plan for their next phase of education. Options could include further study, training or work. Providers that offer suitable options should be identified.

Holding the review before deciding on Post 16 options allows for the EHC Plan to be updated and reflect the young persons current views, wishes and interests and identify the support that will be needed.

16th July is the deadline for the Annual Reviews to have taken place. These are sometimes called Transition or Transfer Reviews at this stage of education.

If an Annual Review or Transfer Review to discuss and plan Post 16 options has not been held please contact the school or settings SENCo to request and arrange one.

Actions for parents 

SENDIAGS is Hackney's free impartial SEND Information Advice and Support service. They will hold a live or virtual Post 16 transfer information session for parents and carers. Sessions take place every year and many parents will have the same information needs and concerns so experienced staff can answer your questions. You can check the SENDIAGS website events page to find dates for sessions. 

Autumn Term of Year 11 - September to October - Deciding on a Post 16 placement

Researching and visiting Post 16 settings

Parents can review 6th Form and College websites and view or ask for a copy of the settings SEN information Report explaining the extra support  available to students. 

Before the year 11 Annual Review parents can book an Early Careers Interview for their child to get advice from the school Careers Adviser about appropriate options. These might be Sixth Form in the current school or another school, Sixth Form College, Further Education College or Training.

Setting staff and external specialist support providers who work with young people can help discuss options e.g. SENCOs, Educational Psychologists, Specialist Teachers, Therapists.

Parents and young people arrange and attend visits to schools and colleges.

Hackney Education sends parent-carers ‘preference forms’ to list the young person's Post-16 choices. We recommend parents and young people choose at least 2 preferences.

  • Completed and return your preference form by 30th November.
  • Hackney Education will consult with all settings named as your preferences.

Autumn Term of Year 11 - November - Returning your preference forms.

30th November is the deadline for completed preference forms to be returned to

Remember to keep a copy of any paperwork somewhere safe in case you need it. You can save it digitally so you can find it quickly if needed.

The name of the EHC Plan Coordinator assigned to the case will be in Section K of the EHC Plan.

If parents and young people have not yet visited and chosen a Post-16 education provider, they should do so as soon as possible.

You can ask for advice from your school SENCo,  Hackney Careers Advisor or SENDIAGS.

Spring Term of Year 11 - January to March - Choosing and naming Post 16 provision in an EHC Plan

Hackney Education’s EHC Planning Team consult schools on all preferences named in the preference form you returned to them.

31st March is the statutory national deadline to name Post-16 education provision in the EHC Plan .

Hackney Education will send the decision letter to parents and young people.

Your named EHC Plan Coordinator will send you a draft EHC plan for you to comment on.

  • The draft EHC Plan at this stage does not name an education or training provider.
  • You can request changes to the draft EHC Plan and have 15 calendar days to do this.
  • The draft EHC Plan is amended
  • The EHC Planning Team confirm allocations with parent-carers and schools and name the setting in Section I of the final version of the EHC Plan.
  • The final version of the EHC Plan is shared with parent-carers, the young person and the new setting if this has been agreed.

Parents have a right of appeal through the SEND tribunal if they do not agree with the named school. SEND Tribunals take account of the admissions timeline and will try to schedule hearings about placements before the end of Summer Term so that families and young people know where they will be going.

Summer Term of Year 11 - June to July and August exam results....

If the placement is agreed and you are happy with the offer, visits to new settings or transition taster sessions can take place with the new provider.

If your child requires SEND Transport Assistance to travel to their new school or college, download, complete and return the Post-16 Transport application request form now.

Getting your GCSE Exam Results 

In the holidays GCSE results day is usually Thursday in the third week of August. Young people usually collect their results from the school but can arrange to have someone collect these for them or for them to be sent by post if your are on holiday.

If your exam results were not what you had expected, experienced providers and advice services are ready to help.

Hackney's Careers Service are available in schools on exams day, by appointment and by phone and at the annual Careers Fair.

Hackney’s post exam results Careers Advice Fair is held every year for any students whose results were not what they hoped for or hasn't decided on a choice for September. A range of providers are ready to sign up students who do not have a placement.

Autumn Term of Year 12 - Starting a new phase of education

Some schools and colleges arrange different start dates to help young people settle into their new setting in smaller groups.

When you start, staff who will be working with you will introduce themselves and you can explain how they can help support you. Make sure they have read what you have said in your EHC Plan so you don't have to explain this again unless you want to. 

You will get to meet other people at the same college, 6th Form or training provider who may become you friends. There will be lots of opportunities and events to help people get to know each other.

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